Virtual Recorder

A person with short dark hair and glasses sits at a desk using a computer, possibly operating a Virtual Recorder. They wear a white blazer and olive shirt. A coffee mug sits in the foreground, with buildings visible through the window behind them.

Bridging the Gap to Your Constituents

Virtual Recorder modernizes how the public interacts with your office by providing a web-based portal for essential services. Whether a customer needs a certified copy or is submitting a document for recording, the process is designed to be fast, secure, and user-friendly.

Explore Features

West Central Indexing | Land Records & County Software Solutions

Built for Simplicity, Speed & Security

Streamlined Certified Copy Requests

Eliminate the manual work associated with traditional copy requests. Virtual Recorder automates the "paperwork" so your staff can focus on fulfillment.

  • Electronic Submissions: Receive requests for all land types through a single digital portal.
  • Automated Payments: Customers pay directly through the request, requiring no financial interaction from your staff.
  • Self-Service Shipping: Users enter their own shipping information, reducing data entry errors.
  • Real-Time Notifications: Once an order is complete, the system automatically notifies the customer, keeping them informed every step of the way.

Controlled Document Submissions

Virtual Recorder provides a secure channel for document submission while maintaining your office's high standards for recordability.

  • Pre-Payment Review: Your staff reviews documents for legibility and recordability before any payment is processed.
  • Customizable Fees: Assign exactly the fees necessary during the review process; customers only pay once you have verified the package.
  • Smart Rejections: If a document doesn't meet requirements, staff can reject the package with a specific reason provided directly to the submitter.
  • Seamless Integration: Once approved, documents flow directly into RecordEASE for final processing.

Secure, Scalable & Simple

Built for the modern county office, Virtual Recorder offers a professional-grade experience without the need for complex infrastructure.

  • Cloud-Based Efficiency: As a cloud application, Virtual Recorder requires no additional on-site PC hardware.
  • Transparent Pricing: We use a simple portal pricing structure where a transaction fee is paid by the end user, ensuring a cost-effective solution for the county.
  • Professional Partnership: WCI handles the remote installation and provides comprehensive training to ensure your team is ready to go live with confidence.

Call to learn more about RecordEASE or to get started.

320-763-7019