Intra-County Recording Service

A young woman sits at a desk, holding a stylus and looking at a tablet. Papers, books, and stationery are scattered in front of her as she appears focused, possibly preparing documents for an Intra-County Recording Service.

Modernizing Internal Workflows

Intra-County Recording Services (ICRS) leverages your existing RecordEASE infrastructure to create a paperless bridge between different county affiliates and the Recorder’s Office. By enabling other partners to become their own "trusted submitters," ICRS eliminates the need for physical document transport and reduces manual handling.

See How ICRS Works

West Central Indexing | Land Records & County Software Solutions

A Smarter Way to Handle Internal Recording

Your County as a Trusted Submitter

ICRS allows a county to streamline its internal recording processes by converting paper-heavy interactions into efficient electronic submissions.

  • Internal E-Recording: Departments can send electronic documents directly to the Recorder’s Office instead of delivering paper.
  • Departmental Control: The County Recorder selects which departments can participate. Each department receives its own secure login and access only to the document types assigned to them.
  • Customized Requirements: The Recorder maintains full control over what documents are accepted and what data must be entered for each submission—ensuring you receive the correct information every time.

A Simple, Two-Component Solution

The ICRS workflow is built to be intuitive for the submitting department and seamless for the recording staff:

1. The Hosted Submission Portal WCI provides a web-based application where departments generate their submissions.

  • Scan and Attach: Submitting staff simply scan their completed paper documents and attach the images to a digital form.
  • Smart Data Entry: Users fill in required data elements customized by the Recorder.
  • Secure Delivery: Once submitted, the electronic package is sent instantly to the Recorder’s Office.

2. The RecordEASE Integration: Everything needed to process these internal documents is already built into your RecordEASE system.

  • Familiar Processing: You utilize the Electronic Document Recording (EDR) module exactly as you do for external vendors.
  • Automated Data Capture: If your office uses OCR, the system can automatically capture index data from these internal submissions, further reducing manual typing.
  • Unified Billing: ICRS billing is managed directly within RecordEASE. You can easily invoice departments based on submission volume or manage payments via escrow accounts and general ledger transactions.

Technical Excellence & Standards

ICRS is built on a foundation of security and industry compliance to ensure data integrity across your organization.

  • Industry Compliance: All submissions adhere to PRIA (Property Records Industry Association) standards and ERERC (Minnesota Electronic Recording Council) requirements.
  • Modern Architecture: The system utilizes Model 2 electronic recording standards, supporting both wet and electronic signatures alongside XML data.
  • Enterprise Security: Data transfers utilize secure REST APIs and encryption at every phase to protect sensitive county records.

Call to learn more about RecordEASE or to get started.

320-763-7019